Vivekananda Mission Mahavidyalaya

Vivekananda Mission Mahavidyalaya
বিবেকানন্দ মিশন মহাবিদ্যালয়

NAAC Accredited College

Affiliated to Vidyasagar University

Vivekananda Mission Mahavidyalaya

Best Practices

Best Practice I

 

  1. Title of the Practice - Cloud based ERP solution for Institute Management
  1. Objectives of the Practice
  • AIMES CORE (Student Management System) to handle all student related issues like Student admission data, Student Fees Management, Student Attendance etc.
  • Student Dashboard for paying fees online, acquire Student Feed Back
  • Financial Accounting to prepare Budget, Voucher Creation(Journal, Payment, Receipt, Purchase, Sales, Debit Note, Credit Note ,Contra Entry) etc.
  • HR Management system for employees allows Leave Application Acceptance & Approval, Student Attendance Register Maintenance (Faculty End) and many more
  • Store Management system helps to prepare asset register, Easy Identification of all material stored, Finance integrated for bill processing, Maintenance of stock records etc.
  • Feedback System assist in preparing feedback questions for Students, Parents, Faculty, Admin. Staff, Online response capturing from the stake holders, Graphical analysis of the feedback and Report on feedback
  1. The Context

AIMES CLOUD is a web based ERP application to manage all aspects of student, Staff and Management. AIMES Cloud is hosted in cloud server thus allowing to access information at any point of time using any internet enabled devices. The cloud application allows linking any payment gateway or bank to manage any kind of financial transaction from the student end for their respective fees payment. The cloud application can be integrated with the SMS and E-mail server for sending various kinds of SMS and E-mail alerts. It also introduces a complete ERP solution integrating all the department of the institute with a modular approach.

  1. The Practice

AIMES ERP works on different administrative & educational process which gives power to Administrators, Management Team, Institute Employees, Teachers, Students and Parents. Data can be accessed from anywhere remotely Online & Offline Payment Facilities

available as per the need of the institute and students. The various modules are ready to use at different departments of the institute providing the freedom to the user to access the essence of the system with proper inter modular data exchange and data sharing on behalf of control of the administrative bird eye.

  1. Evidence of Success

We have introduced digital paperless class attendance routinely. Faculties upload lesson plan, tutorials, notes for each semester to guide the students in online classes especially during pandemic new normal scenario. Students make cashless payments with ease and convenience. Moreover college office relies on digitized documents using ERP significantly reducing paper-based processes

  1. Problems Encountered and Resources Required

We are yet to explore all modules of AIMES Cloud EPR. Some of the modules require modifications to serve our need.

 

 

Best Practice II

 

  1. Title of the Practice - Initiatives undertaken by NSS, VMM

 

  1. Objectives of the Practice

National Service Scheme (NSS) is an integral part of our Mission Mahavidyalaya aims at developing the motto of NSS is “NOT ME, BUT YOU” among the student volunteers. NSS train our students to become more socially conscious and helpful citizens in the future and establish meaningful linkages between ‘Campus and Community.’

  1. The Context

We, the NSS PO and NSS volunteers, are feeling the urge but simultaneously facing a dilemma, what to do and how to do since there is a lockdown. After many discussions amongst us, we made a plan to help the poor people residing at villages by creating social awareness.

Majority of our students are staying at villages, thus with the help of them we began the social awareness initiatives in those villages here they are residing to prevent COVID 19

spread. From the very beginning we maintain social distancing and the prevention protocols as updated by the government time to time in all our endeavors.

  1. The Practice

The College has FOUR Active NSS Units, They regularly participate in different environmental and health drive programmes like Blood donation camps, clean and healthy atmosphere drive, healthy sanitary movement and pure drinking water campaign. Apart from keeping the college campus and the surrounding areas clean and green the NSS volunteers maintain the gardens at Barda railway station and Chaitanyapur. Special occasions like World Environment Day (5 June), NSS Day (24 September), Constitution Day (26 November), World AIDS day (1 December) etc. are observed by the volunteers. Furthermore, special NSS camps are

  1. Evidence of Success

The NSS volunteers under the guidance of NSS programme officers did an impressive job to fight against COVID 19 pandemic by putting on posters, posting videos in college Facebook page, helping migrant labours and distributing food items, masks and liquid soaps and sanitizers to the adopted villages. The National Service Scheme (NSS) of Mission Mahavidyalaya has got the opportunity to be a part of Cleanliness Drive Programme in January 2021 under Swachhata Action Plan (SAP)

  1. Problems Encountered and Resources Required

 

As we haven’t received any annual fund during 2020-21 for Regular Activities from university NSS emergency fund was created with the help of donations received from faculty members of our college, Existing Students, Passed out students, Office bearers and local people.